Noel Williams

Anita Fritz

Migrating from Public Folders to SharePoint Online and Teams

If you’re struggling with migrating emails from a large Public Folder structure to a new Microsoft 365, SharePoint Online or Teams setup, MacroView can help. Discover how MacroView can make the migration process easier and smoother in this informative post.

  • Optimal design of SharePoint Online areas for storing the migrated emails
  • Bulk creation of those SharePoint Online areas with MacroView Provisioner
  • Bulk recording of attributes of migrated emails with MacroView Standardiser
  • Automating the migration from Public Folders with MacroView Migrator

Optimal design of an email store in SharePoint Online and Teams

MacroView software is used for managing Outlook emails by thousands of organizations around the world. As a result MacroView knows how to design a SharePoint Online or Teams environment so that it is optimal for managing emails. That design includes best use of sites, document libraries, document sets, channels and folders as well as the metadata for recording email attributes automatically.

Creating the SharePoint Online design with MacroView Provisioner

MacroView Provisioner is a software tool that can handle the bulk creation of the SharePoint Online areas for managing emails. It can also bulk create Teams sites and channels. MacroView Provisioner can be scripted to run in bulk, controlled by a CSV file. The preparation of the CSV file is facilitated by a smart Excel spreadsheet that ships as part of the product. It uses Microsoft PNP-compatible XML files to specify the design of the SharePoint Online or Teams areas that it provisions. The outcome from MacroView Provisioner is a SharePoint Online site / library / document set / folder / metadata structure that is ready to receive emails – both those migrated from Public Folders and also new emails saved by ongoing use of MacroView software.

Bulk recording of email metadata with MacroView Standardiser

MacroView Standardiser can assist by processing emails that an IT area has moved into SharePoint Online in bulk by using Windows Explorer. As its name of the utility suggests, the result is email files that have a standard format, naming and metadata treatment. The MSG or EML files containing the migrated emails are re-named to prevent duplicates and the attributes of the email are recorded as metadata – all exactly as if the emails had been saved by drag and drop or automatic filing by MacroView.

Automating migrations with MacroView Migrator

MacroView Migrator automates the migration of emails from Public Folders, PSTs and Outlook folders, as well as from file share folders. With MacroView Migrator a visual workflow is used to define a mapping from an existing folder structure to a desired new structure in SharePoint Online (including Teams areas). It automatically creates the relevant destination areas as well as moves existing emails and files to those areas. Behind the scenes, MacroView Migrator utilises the proven capabilities of MacroView Provisioner and MacroView Standardiser.