A Hybrid document store is usually one that contains both on on-premises SharePoint Server and an Office 365 tenant. The SharePoint Online areas and the OneDrive for Business personal sites in the Office 365 tenant are shown separately, so that the personal sites do not get mixed up with corporate site collections.
If your organization is using on-premises SharePoint but looking to move into Office 365 then a hybrid document store is very relevant.
Possible applications of hybrid document stored include:
MacroView DMF, MacroView Message and MacroView Case and Matter support hybrid document stores. The base licenses for these products allow up to two on-premises SharePoint Server Farms and one Office 365 tenant. You can license additional on-premises Server Farms and additional tenants by contacting MacroView Services.
The screen shot below shows a hybrid document store displayed in the Browse tab of MacroView Explorer. That hybrid document store comprises:
When you click on any document library, document set or folder in the tree-view, the MacroView software will display the default view of that area, so that you can see a list of the files (documents and emails) that are stored in the that area. Clicking the entry for a document or email in that file list can display a formatted preview of that document or email.
In addition, the MacroView software lets you move or copy files between the various areas, e.g. from a document library in on-premises SharePoint to a document library, document set or folder in SharePoint Online or OneDrive for Business, or from OneDrive for Business library of folder to an area in SharePoint Online or on-premises SharePoint. To perform the move or copy you use standard Windows techniques: Copy (CTRL+C) and Paste (CTRL + V) to copy and drag and drop or Cut (CTRL + X) and Paste (CTRL + V) to move. This copying and moving is shown in the video below.
Multiple Office 365 Tenants
The MacroView software can also display the structure of multiple Office 365 tenants in its tree-view. This is enabled by MacroView DMF, MacroView DMF 365, MacroView Message, MacroView Message 365, MacroView Case and Matter and MacroView Case and Matter 365, though you will need to contact MacroView Services to license the additional tenants.
Again, for each of those tenants the SharePoint Online areas and the OneDrive for Business personal sites are shown separately.
The need for multiple Office 365 tenants can arise when:
The following screen shot shows two Office 365 tenants displayed in the MacroView pane of Microsoft Outlook.
In line with Microsoft’s best practice recommendations, the MacroView software uses Modern Authentication (oAUTH2) to enable you to access any of the Office 365 tenants. The advantage of Modern Authentication is that your authentication token is re-used and refreshed every time you access the tenant. If you access regularly you should not need to re-enter your password until it expires.
For More Information
For more information on solutions for managing and generating documents and emails using Office, Office 365 and SharePoint, contact MacroView Services.
<Video – Working with Hybrid Document Sores>