The Easy Way to Manage Microsoft 365 Views

MacroView DMF and products based on MacroView DMF such as MacroView Message and MacroView Case and Matter already let you see all the Views that have been defined for an area in SharePoint or SharePoint Online.  Selecting a view shows the same list of files as you would see in the SharePoint web browser UI, but with much better layout and usability.

The latest build of MacroView DMF provides significantly improved support for working with Views of Microsoft 365 areas, which includes Teams and OneDrive for Business as well as SharePoint Online areas. You can now toggle any View so that it shows files in sub-folders and lets you filter across all those files. You can also create and modify Personal Views while you work in MacroView DMF – i.e. you no longer need to jump to the web browser to create and modify Personal Views. View modifications include:.

The new File List toolbar in MacroView DMF

Toolbar displayed above Microsoft 365 file lists – new buttons highlighted

Toggling any View so that it shows files in sub-folders
If you have sub-folders in your document libraries, document sets or folders it is very useful to be able to see a complete list of files in all the sub-folders – much better than having to click on each sub-folder. You can define Views that use the Show All Items Without Folders attribute. But with the latest release of MacroView DMF you no longer need to define special Views. Instead you can toggle any View so that it shows all the files in the current area and any sub-folders within that area. Effectively the View is dynamically adjusted to be Show All Items Without Folders.

Toggling an All Documents view show that it shows all files in the library and its sub-folders

Clicking the toggle button again returns the View to its original definition.

Filtering a Column Shows All Values In Use
Now, when you right-click a column, a list of all the values in use across all the sub-folders is displayed. This is very convenient when you need to filter a library, document set or folder that contains sub-folders.

Personal Views
MacroView DMF has always displayed both Public views and any Personal views that the current user has defined. With the latest release, MacroView displays Personal Views separately.

Modifying Views
MacroView now lets you drag and drop to re-arrange the order of columns in a Public or Personal View. You can also right-click a column and choose to hide it or adjust the Sort ordering of its files.

Clicking Show/hide columns displays a list of all columns in the underlying document library – this is a convenient way to show columns that are not currently being displayed in a View, or to Hide columns.

Saving a Modified View
You can save a modified View by clicking the Save View As button in the File List toolbar.
If you have modified a Public view, your only option is to save the modified View as a new Personal View.

If you are modifying a Personal View you have additional options:

The enhanced View management features in MacroView DMF will all but eliminate the need to jump out to the web browser to define Personal Views.

More Information
Check this video in the MacroView channel on YouTube.

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